Terms & Conditions for EmployGenAI Face Registration System Usage

1. Acceptance of Terms

By enrolling in and using the EmployGenAI Face Registration System, you acknowledge that you have read, understood, and agree to be bound by these Terms & Conditions and the accompanying Privacy Statement. If you do not agree to these terms, you may not use the System, and alternative methods for attendance tracking will be provided where applicable.

2. Purpose of the System

The System is provided by the Institute for the following primary purposes:

• To facilitate accurate and efficient automated attendance tracking for students in classes, lectures, and other designated academic or extracurricular activities.
• To generate attendance reports for academic records and administrative purposes.
• To track participation in Institute events.
• To provide operational insights via dashboards for authorized Institute staff.

3. Consent to Biometric Data Collection and Use

Your use of the System for attendance and related purposes requires the collection and processing of your facial biometric data (facial images converted into mathematical templates). By opting to use the System, you provide your explicit consent for the Institute to:

• Capture and store your facial images for the sole purpose of generating a biometric template.
• Convert your facial images into an encrypted mathematical template (biometric template).
• Store and use this biometric template for automated facial recognition to record your attendance and verify your identity for the stated purposes.
• Retain your biometric template and associated attendance data for the duration specified in the Privacy Statement.

You understand that you have the right to withdraw this consent at any time by contacting the Institute's Privacy Officer. Withdrawal of consent may require the use of alternative manual attendance methods.

4. User Responsibilities

• Accurate Information: You agree to provide accurate and complete personal identification information during registration.
• Proper Use: You agree to use the System only for its intended purposes and in accordance with Institute policies and instructions.
• Security: You understand the importance of maintaining the security of any login credentials provided to you for accessing System features (if applicable).
• Cooperation: You agree to cooperate with Institute staff regarding any System-related inquiries or issues.

5. Data Accuracy and Reporting

While the System aims for high accuracy, occasional technical errors or misreads may occur. The Institute reserves the right to:

• Manually adjust attendance records if discrepancies are identified or reported.
• Rely on alternative attendance methods in case of System malfunction or unavailability.
• Use the data collected for internal reporting and analytical purposes as described in the Privacy Statement.

6. System Availability and Modifications

The Institute will strive to ensure the continuous availability and optimal performance of the System but does not guarantee uninterrupted service. The Institute reserves the right to:

• Perform scheduled or unscheduled maintenance, which may temporarily impact System availability.
• Update, modify, or discontinue any feature or aspect of the System at its sole discretion.
• Introduce new features or functionalities, which may be subject to additional terms.

7. Limitations of Liability

The Institute shall not be liable for any direct, indirect, incidental, consequential, or punitive damages arising from your use or inability to use the System, including but not limited to any loss of data, missed attendance records due to user error, or system malfunction, except where prohibited by law.

8. Governing Law

These Terms & Conditions shall be governed by and construed in accordance with the laws of [Your State/Territory, e.g., Victoria, Australia], without regard to its conflict of law principles.

9. Contact Information

For any questions regarding these Terms & Conditions, please contact: